Privacy Assurance and Systems Security Council

Social Security Numbers

UW Resources for Safeguarding Social Security Numbers (SSNs)


Social Security Number Standard (pdf)
The purpose of this standard is to help protect SSNs entrusted to the University of Washington. This standard establishes clear practices for the collection, use, and disclosure of SSNs and promotes compliance with applicable laws and regulations.
Guide to the Appropriate Use of Social Security Numbers (pdf)
This guide has been developed to assist UW staff to understand their role and responsibilities in the appropriate use of SSNs. Anyone who is accountable for the management of SSN data must become familiar with this guide and other university-wide and departmental policies, standards, and procedures related to records management and information security.
SSN Best Practices (pdf)
The SSN best practices have been gathered in relation to existing standards, laws, and regulations along with the appropriate handling of SSNs associated with paper, electronic files, or hardware.
Data Management Committee Guideline: Redaction of SSN (pdf)
Provides an example of effective approaches to eliminate Social Security Numbers from database systems.
"SSN Use at UW" online training
Developed by the Office of the Registrar and the Office of the CISO, this nine-minute online training outlines best practices for handling SSNs.